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Vehicle Loan Tracking PowerApp

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Introducing our Vehicle Loan Tracking PowerApp, designed specifically for busy workshops and rental vehicle agencies. This powerful tool simplifies the management of loan vehicles, ensuring you can focus on what matters most—providing excellent service to your customers.

Vehicle Loan PowerApp

  1. Efficient Management: Easily track who has borrowed your vehicles on a case-by-case basis, reducing the hassle of manual record-keeping.
  2. User-Friendly Interface: With a straightforward borrowing process, users simply provide their driver’s license and personal identification, making it quick and easy to check out a vehicle.
  3. Comprehensive Record Keeping: Maintain detailed logs of who borrowed each vehicle and when, allowing for accurate assignment of any speeding tickets or tolls.

Whether you’re managing a fleet of rental cars or loaning vehicles for workshops, our Vehicle Loan Tracking PowerApp is your go-to solution for seamless operations. 

 

Features

List view of loan agreements

 

Dashboard of current loans

 

 

Staff choose their name to log against the loan.

Choose whether to check in or check out vehicle
Staff choose vehicle
Staff complete relevant details and collect drivers license images
Staff collect signature
Agreement Summary Screen

 

Agreement Screen

Capture driver details, upload a copy of the driver’s license, review and agree to terms, and collect signatures. The sidebar displays vehicle details, allows you to switch cars, check vehicles in or out, and shows who last checked out the car.

Manage all vehicles and settings in the Admin panel.

 

 

General Architecture Overview

SharePoint Site Collection:

  • The foundation of your application is a single SharePoint Site Collection hosted on your tenant. This site collection serves as the central hub for managing your vehicle loan tracking system, including lists and document libraries for storing licenses and images.

 

SharePoint Lists:

  • Loan Vehicle List: Tracks details of each vehicle available for loan, including make, model, status, and borrower information.
  • Borrower Information List: Stores personal identification details of users borrowing vehicles, such as names, license numbers, and contact information.
  • Transaction History List: Records each loan transaction, including check-out and check-in dates, vehicle assigned, and borrower details.
  • Connecting to SharePoint lists allows us to provide the Power App within your Business Basic, F3 or above Microsoft 365 license. 
    PowerApps:
  • The user interface for your application, allowing users to easily check out and return vehicles. PowerApps connects to your SharePoint lists, enabling real-time data entry and updates.

Document Library:

  • A dedicated space for storing important documents related to vehicle loans, such as agreements, insurance papers, and maintenance records. This ensures all relevant documentation is easily accessible.

Power Automate:

  • Automates workflows within your application. 
  • The app will delete or archive all items 60 days after the vehicle has been returned.  Though this Flow can be adjusted for your needs.

Benefits of This Architecture

  • Centralized Management: All data is stored in one place, making it easy to manage and retrieve information.
  • Real-Time Tracking: Users can access up-to-date information about vehicle availability and borrower status.
  • Streamlined Processes: Automation reduces manual tasks, allowing staff to focus on customer service.

This architecture not only enhances efficiency but also improves accountability and transparency in your vehicle loan process. If you have any specific areas you’d like to dive deeper into, feel free to ask!